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Executive Assistant

London (City of) SALARY: £28,000 - £35,000 TERM: Permanent

Executive Assistant to Director

City of London


Up to £35,000 + benefits


A successful Urban Design company based in the City of London are recruiting for an Executive Assistant to provide  1:1 support to the Company Director. This is a very busy and varied role that offers exposure across the business, getting the EA involved in all areas of the practice.


Acting as gatekeeper and the first point of contact for the Director, this role involves a high degree of responsibility, confidentiality and discretion. It is essential that the Executive Assistant is a first-class communicator, confident, professional and highly proactive.

Typical duties include:

  • Extensive diary management for the Director
  • Inbox management, actioning or redirecting emails as appropriate
  • Co-ordinating overseas video conferences  
  • Travel co-ordination
  • Monthly expense management
  • Updating the CRM database as required
  • Project coordination and following up on action points
  • Coordinating overseas conference calls across different time zones
  • Proactively action any queries or information requests
  • Assisting with client research and preparation of presentations  
  • Attending meetings to take minutes and follow up on action points
  • Manage and maintain company contracts database
  • Coordinate leadership meetings
  • Managing the paperwork and filling for the Director
  • Adhoc admin support to the sales team as required


You will have some EA experience and the proven ability to multi-task, whilst remaining calm under pressure meeting deadlines.

Essential requirements:

  • Educated to degree level or equivalent
  • Previous EA support experience
  • Excellent knowledge of Microsoft Office
  • Strong attention to detail
  • Proactive nature and enthusiastic approach
  • Good use of initiative
  • Excellent interpersonal skills
  • High attention to detail


If you’re interested in the role please apply ASAP.


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POSTED: 14 Mar 2019 JOB ID: AJLEAPU17253