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Executive Assistant

London (West End) SALARY: £40,000 - £50,000 Benefits & Bonus TERM: Permanent

A global music production company is looking for a proactive bilingual (Italian & English) EA to their Founder, providing both business and private support.

This is a varied and fast paced EA role with lots going on, so you’ll be the kind of person who enjoys keeping on their toes and using their initiative! Typical duties include:
• Complex and extensive diary management – across business and private
• Creating detailed travel itineraries
• Extensive and efficient email correspondence
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organising meetings, including venues, refreshments
• Basic minute-taking and distribution
• Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
• Expenses
• Ad-hoc personal errands for the Managing Director
• Readiness to be contacted out of office hours
• Able to travel with the Founder whenever neccessary
• Handling confidential matters with the utmost discretion

To be successful, you will be a sparky, on the ball EA with proven experience supporting in a busy environment with strong organisational skills and high attention to detail.
Essential requirements:
• 8+ years’ experience as an EA supporting at Director level and above
• Able to speak and write native level Italian and English
• Professional appearance and positive attitude
• Interest in and knowledge of the music industry
• Available to travel when requested
• Excellent attention to detail
• Strong problem-solving skills, demonstrable ability to find creative solutions
• Calm under pressure and discreet
• Flexible approach, prioritising the needs of the Founder
• Competent in MS Office
• Proactive, friendly personality with a ‘can-do’ attitude

This role will pay up to £50k (DOE)
• 25 days holiday plus bank holidays
• Hours 9:00am – 6:00pm
• Pension
• Excellent West End location
• Social team with regular drinks/social events

This a lovely, varied role where you’ll really need to be able to hit the ground running in a dynamic environment. We are looking to shortlist this role ASAP, so apply today.


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POSTED: 06 Dec 2019 JOB ID: CPEAMUS20245

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