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French Speaking Office Manager – International Investment Firm

London (West End) SALARY: £50,000 - £55,000 Benefits & Bonus TERM: Permanent

French speaking Office Manager / Administrative Services Coordinator – West End – Up to £55k – International Investment Firm

I working on a fantastic new opportunity for an Office Manager / Administrative Services Coordinator to join a top international investment firm, based in their London office. It is imperative that you are confident using French in a business environment.

You will be responsible for providing the administrative management and operational support required for the office to run smoothly. You will be the go-to person, acting as a point of contact for their offices across the globe. 

Duties will include, although not be limited to:

  • Acting as the first point of contact for the London office and ensuring operations run smoothly
  • Manage and coordinate administrative requests from the team alongside stakeholders across the business
  • Manage invoice payment by following processes and respecting due dates, and carefully monitor the overall payment process
  • Provide thorough reporting of procurement expenses
  • Manage supplier relationships and agreements, providing reporting on contract compliance
  • Maintain an inventory of office supplies and ensure procurement
  • Act as a resource person for document management for the team, including hard and soft copies, particularly in organizing the electronic library
  • Provide support for the overall HR process, including recruiting, new employee integration, performance management, employee file management, etc
  • Efficiently coordinate new employee integration (equipment, supplies, lists, etc.)
  • Provide administrative support to part of the team in the London office: agenda management, travel arrangements and expense reports
  • Efficiently organise the logistics of certain committees, meetings of assigned teams, prepare the agenda and attend, as needed

The candidate:

  • Fluent or strong command of French – confident using in a business environment
  • 10 years’ experience in a similar role
  • Experience of working for an international firm
  • Experience of working within financial services
  • Team player
  • Much in attitude
  • Analytical
  • IT proficient



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POSTED: 14 Mar 2019 JOB ID: CLOM7182