A junior secretary will typically form part of the secretarial team and assist the other secretaries with overflow administrative tasks. They’ll be responsible for the maintenance of an effective filing system and help with the photocopying, binding and scanning of important company documentation.
Ensuring all incoming calls are answered quickly and efficiently, the junior secretary will often cover for the receptionist and equally assist the senior personal assistant with administrative tasks. They may also support the facilities function with sorting mail, managing and booking couriers and distributing deliveries.
In the initial briefing process, we’ll discuss your company culture, the personalities of the people they’ll be working with and how you think the junior secretary might be trained. It’s really important to establish the right personality profile for your business, and we would ideally like to see this person grow and progress with the role.
As many junior secretaries are starting out in their career, we don’t look for extensive experience in their CVs. Instead, when we interview, we’re looking for key character traits such as enthusiasm, motivation and a desire to learn.
Our junior secretary candidates undertake a rigorous interview and assessment process and it is here that we determine their capabilities around working in high-pressure environments, handling heavier workloads and effective time management.
Successful candidates may come from hospitality backgrounds or have completed internships in similar administrative capacities. They’ll have excellent written and verbal communication skills, as well as a basic competency with MS Office packages, especially Word and Excel.
Junior Secretary Job Description Template