PA Job Description Template
This PA job spec template has been developed by Tiger Recruitment to assist clients with the hiring of personal assistants. As it is a basic guide, the template requires adaption to the specifics of the role.
PA Job Description
Key responsibilities:
- Complex diary management, both business and personal, for the managing director and wider team
- Creating detailed travel itineraries
- Extensive and efficient email correspondence
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising meetings, including booking venues, ordering refreshments and basic minute-taking
- Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
- Processing of expenses
- Arranging social events for both clients and the team
- Ad-hoc personal errands for the managing director
- Management of miscellaneous issues
- Readiness to be contacted out of office hours
- Covering reception on occasion if necessary
- Handling confidential matters with discretion
Essential requirements:
- Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
- Demonstrable experience in a similar role and industry
- Proven diary management skills
- Exceptional standard of written and verbal English
- Competent with Microsoft Office suite
- Flexibility on hours
Personality profile:
- Excellent interpersonal skills
- Detail-orientated
- Focused and responsive
- Takes initiative
- Excellent multi-tasker
Benefits:
- Competitive salary and bonus
- Gym membership
- Company phone
- Pension scheme
- Health care
- 25 days annual leave per annum
