Traditional PA Job Description Template

Tiger Recruitment has created this traditional PA job spec template to assist clients in the hiring process. It is designed to be a generic outline so will need to be changed based on a role’s requirements.

Traditional PA Job Description

Key responsibilities:

• Efficient minute-taking in team and client meetings
• Extensive travel with the managing director to meetings and conferences, sometimes internationally
• Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes
• Saving and archiving, where necessary, all documents in the company database
• Occasional transcribing of dictation and voice memos
• Implementing and maintaining an office filing system
• First point of contact for all incoming calls and visits
• Complex diary management, both business and personal, for the managing director and team
• Extensive and efficient email correspondence
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organisation of meetings, including booking venues, ordering refreshments and minute-taking

Essential requirements:

• Graduate of secretarial college desirable, but not necessary
• At least three years’ experience in a similar role
• Excellent written and verbal communication skills
• Competent with Microsoft Office suite
• Polite telephone manner

Personality profile:

• Extremely organised
• Detail-orientated
• Focused and responsive
• Takes initiative
• An excellent multi-tasker

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum